Olivia Villalpando

Admin Assistant · Pacific Pipeline Supply

Oceanside, CA

In My Own Words

Hi, I'm Olivia! As a current senior in college, I have various work experiences in a variety of fields. I believe that the connection between all of the work experiences was that I can adapt and overcome. I am always willing to learn any new skill or technique, whatever it may take to be the best employee that I can be. Within almost every job I have had, I had some part in the social media and marketing side, whether it be big or small. I started out doing small content creation and promotions and now I run various Instagram accounts, doing everything from content creation to analytics. I am open to work!

Work Experience

Administrative Assistant

Pacific Pipeline Supply

2022 – Present

Efficient Document Preparation: Drafting and processing various documents, including lien releases, preliminary lien releases, resale certificates, and W-9 forms • Detailed Data Entry: Accurately entering and updating information in databases and spreadsheets • Customer Service: Assisting clients and visitors by providing information and addressing inquiries or concerns. • Financial Tasks: Assisting with basic bookkeeping tasks such as invoicing, expense reports, and handling petty cash

Personal Assistant

Parent Roundtables

2022 – 2022

Maintained accurate schedule with regular updates to add business, family and personal plans. • Assisted with planning and execution of business events, meetings and conferences. Also assisted with errands, housekeeping, and childcare when needed • Prepared documents and presentations for meetings and events. • Assisted with basic IT troubleshooting tasks such as printer issues or password resets.

Front Desk Employee

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Osinga

2021 – 2022

Encinitas, CA, Dec 2021 - Feb 2022

• Managed smooth check-outs with polished charge explanations, payment collection and statement preparation. • Updated inventory in the management system regularly. • Verified guest information and payment methods upon check-in. • Conducted regular walk-throughs of public spaces to maintain cleanliness standards. • Processed reservations made over phone, online, or in person. • Assisted in creating promotional materials such as flyers, brochures, or social media content.

Sales Associate

URBN WATER

2020 – 2021

• Supported team with receiving, pricing and merchandising. • Created great customer experiences with personalized sales support. Helped customers navigate store, complete sales and process returns. • Adapted to changing priorities and unexpected situations with calm demeanor. • Replenished stock levels on shelves as needed during business hours • Maintained solid working relationships with clients and co-workers.

• Used special cleaning chemicals to sanitize high-traffic areas.

Bachelor of Arts (B.A.): Applied Humanities with an Emphasis in Business Universit of Arizona, Tucson, Dec 2024

Associate in Arts (A.A.): Social and Behavioral Sciences MiraCosta Community College, Oceanside, May 2023

Office and Account Invoice and Check processing Data Entry Management

Marketing Social Media and Promotions Tech-Savvy Microsoft Office Proficiency English Native

Quality-driven administrative professional adept at handling high-volume workloads. Prepares documents, mails packages, and organizes schedules to support team needs. Skilled in database administration and customer relations. Current student pursuing a bachelor's degree in applied humanities with an emphasis in business and a minor in criminal justice. Quick learner eager to start a career, offering problem-solving and task prioritization skills to help the team succeed.