Chelsea Rybak

Special Events Manager · Town of Avon, Colorado

Dillon, CO

In My Own Words

Highly motivated and organized event manager with twelve years of experience in private and public events as well as fundraising events. With a background in event production, customer service and food and beverage coupled with marketing experience and a passion for the outdoors including skiing, biking and rafting.

Work Experience

Special Events

Town of Avon, Colorado

2022 – Present

-Assist in the development, planning, coordination, management and implementation of various community and signature special events -Management and recruitment of special event vendors and other contractual entities, ensuring seamless execution of diverse events -Oversee the training, scheduling, responsibilities, and overall coordination of volunteer personnel, fostering a positive and efficient team dynamic -Collaborated with the Communications Manager in developing, publishing, and distributing special event public information materials, promotional flyers, posters, brochures, and social media content -Administered special event permits to ensure compliance with regulations and facilitate successful event execution -Managed the storage, maintenance, and accurate inventory of special events assets, materials, and supplies, optimizing resource utilization -Manages third-party private and public Pavilion rentals, along with overseeing third-party event producer contract administration -Maintain the Town's events calendar and special event webpages -Aid in the development of reports and memoranda for Council and committee presentations, ensuring comprehensive and well-prepared documentation -Assist in operational manage of art de-installations and installations, demonstrating versatility in event support and execution.

Special Events Manager

National Ability Center

2021 – 2022

Support the growth of the National Ability Center’s programs through the successful production of fundraising events including (but not limited to): Barn Party, Summit Challenge, MOFO, Saluting Our Heroes Luncheon, Red, White & Snow, and all guild/turn-key events. As well as ensure that each member, guest and visitor of the National Ability Center receives the highest caliber of service.

Special Events Manager

Keystone Neighbourhood Company

2015 – 2021

-Manager for 6 major summer festivals, winter events & all 3rd party events in River Run Village at Keystone, CO -Organize all internal and external events (pre-event production; on-site logistics and execution, and post-event follow through) -Create festival activation's that represent and build overall brand awareness - Festival vendor management & recruitment of up to 120 food, merchandise, sponsor & miscellaneous vendors per event including load in/out, fees, booth locations, and all communication - Work with non-profit beneficiaries to recruit and oversee 110 volunteers per festival - Assists in sponsorship management with help in securing partnerships to execution at events - Coordinate with entertainment booking agents to execute performance logistics, up to 16 bands per festival - Oversight of event bars including staffing, inventory, product orders, sponsor activation, product placement, etc. - Revenue management & all festival point of Sale systems and online ticketing - Ensures compliance to budget, expenses, and reconciliations on a per event basis. Budget oversight & accountability for 6 individual festival budgets & overall budgets - Utilized mapping system to comply with special event safety permits and regulations - Create a social strategy for Facebook, Instagram, Twitter, etc. - Assist Events Director with marketing collateral including radio, print, digital, blog and websites. -Address any PR needs, including, but not limited to press releases, news outlets, and onsite press - Manager of special event coordinator

Warren Station Event Coordinator

Keystone Neighbourhood Company

2012 – 2015

-Conduct all wedding and conference site tours and create contracts for groups. -Onsite Venue Wedding Coordinator: coordinate vendors, timelines, layouts, sound system, bar contract, ceremony site and set up and reception set up. -Onsite Event Coordinator for all public programming: entry management, security, POS system set up and management, management of volunteers and management of bartenders. -Assistance with research and development of public programming for the venue. -Warren Station venue contact and onsite coordination of all 3rd party events (non-profit events, fundraising events, etc.) - Create contracts for venue and groups -Development of punch lists, operations plans and site maps for the communication and execution of Warren Station events both private and public. -Oversight and execution of monthly bar inventory, event bar menu development and bar staff scheduling for both private and public events. Manage bartenders for all public and private events. -Development, management and scheduling of Keystone Neighbourhood volunteers. -Development and execution of a Warren Station cleaning schedule and inventory up keep.

Aging Well Conference Intern

Seniors' Resource Center

2013 – 2013

-Work with non-profits to put on a conference for low-income seniors and help them become aware of economy. -Create registration site for 25 sponsors and 250 participants using Eventbrite. -Stay with in budget, to create a successful conference providing food, speakers, sponsor tables, writing supplies, prizes, etc

Cashier and Banquets Server

Arapahoe Basin Ski Area

2010 – 2013

-Utilize the point of sale system and handle money efficiently, closing the register with up to $1,000.00 cash daily. -Help put on creative and entertaining event banquets at the mid-mountain lodge for 200 guests, using customer service skills to serve guests politely and professionally and make sure customers are satisfied with event and food.