Rebecca Martin
Inventory & Purchasing Manager · ToughBuilt
Mission Viejo, CA
In My Own Words
Highly accomplished inventory control and operations management professional with extensive experience directing global purchasing, warehousing, and supply chain functions in the manufacturing, distribution, and consumer goods sectors. Proven record of achieving 99% or better inventory accuracy, reducing vendor non-compliance fees, and reconciling multimillion-dollar inventories at the domestic and international levels. Special expertise in data analysis, reporting, ERP, SAP, and EDI systems, KPI and metrics compliance, and process improvement. Excel at designing and implementing cycle count programs, audit procedures, and standard operating procedures (SOPs). Background includes collaborating with sales, finance, IT, distribution services, and global logistics to optimize inventory flows and reduce costs, training and leading multi-functional teams as large as 20 people, and resolving system challenges. Multiple degrees in Operations & Supply Chain Management, Computer Science, and Business Administration.
Work Experience
Inventory Control Manager, promoted from Inventory & Purchasing Specialist
ToughBuilt2022 – Present
Promoted to oversee all inventory control functions for this $76B manufacturing and direct import company with 16 warehouses in the US, Canada, Mexico, Brazil, Netherlands, Spain, and China. Control more than $10M in product shipping from China and other Asian countries to points throughout the world. Initially placed orders, processed purchase orders, cleaned inventory inputs, and managed all receipts. Currently facilitate sales, inventory control, purchasing, direct import (DI) of finished goods, ERP management, weekly warehouse reconciliations, and more, at the global level. Work closely with department, product, sales, and operations teams on purchasing, product development, and sales promotions. Identify, approve, and manage suppliers. Negotiate pricing. Resolve issues. Coordinate with 3PLs on cycle counts and monthly reconciliations. Conduct internal reviews of inventory and prepare adjustments and reports. Hire, train, and supervise multi-site, multi-functional teams ranging from 50 to 200 specialists. Supported CFO during internal and external audits.
Accomplishments: • Identified and eliminated $350,000 in duplicate inventory by auditing the Brazil local warehouse. • Located and resolved more than $600,000 in inventory discrepancies by reconciling inventory in the Brazilian (bonded), Chinese (bonded), Mexican, and Amazon warehouses. • Improved efficiency and decision-making by designing a weekly report that consolidated data from the ERP and all 3PL warehouse reports into a single document for the COO and management team. • Wrote and updated all Purchasing department SOPs and created an SOP handbook. • Collaborated all warehouses to resolve legacy receiving, picking, and reporting errors. • Worked with Quetico warehouse IT team to automate inventory, shipment, and status reports in SAP DWM (DaVinci). • Played a major role in increasing fulfillment rates from 70% to 95% by improving inventory accuracy and by training sales teams on lead times, production restrictions, and manufacturing location considerations. • Trained customer order teams on inventory processes, returns, and ERP system operations. • Partnered with a logistics company to arrange all rail and road transportation for local shipments.
Inventory Control – Production Specialist
iPlolymer2021 – 2021
Carried out inventory control and improvement for this national manufacturing company. Updated bill of material (BOM) costing to meet new standards. Worked with the Planning Manager on daily production workflows. Organized stockrooms.
Accomplishments: • Optimized inventory control by updating procedures and work tickets, and through critical time studies. • Improved inventory accuracy by correcting BOMs, engineering diagrams, and part locations.
Project Specialist
SOCCCD2015 – 2019
Carried out special project management at this public community college, supporting staff and students while attending school full-time. Processed stipend requests, scheduled events and appointments, processed inbound students, set up matriculation testing, and screened and assessed student counseling needs.
Accomplishments: • Increased efficiency by creating Excel spreadsheets for multiple data management and reporting requirements. • Prepared new reports for counselors, mentors, and staff to meet changing business needs.
Mobile Notary Public
Self Employed2014 – 2018
Mobile Notary Public. Classes taken for Loan Signing, currently working on certificate. Notarize loan documents, administer oaths and affirmations, take affidavits and statutory declarations, witness and authenticate the execution of certain classes of documents, take acknowledgments of deeds and other conveyances, and protest notes and bills of exchange.
Patroller
Big Bear Mountain Resort2011 – 2017
National Ski Patrol member for the mountain and resort area. Toboggan and room certified.
Purchasing and Inventory Accountant/Analyst
California Scents2014 – 2014
Analyzed and tracked sales and usage schedules for this consumer packaged goods manufacturer. Prepared and monitored purchase orders. Received and reviewed inventory payables for accuracy and entered them into MAS200. Communicated with vendors regarding costing information.
Accomplishments: • Enhanced productivity by improving communications between departments. • Increased efficiency by updating purchasing SOPs and organizing the online file system.
Operations Associate – Inventory Control & Office Management
Promax Nutrition2007 – 2013
Reviewed all shipping and receiving for 2 warehouses, 5 manufacturing plants, 4 fulfillment centers, and multiple vendors. Carried out monthly and annual inventory reconciliations for this food products manufacturer. Reviewed GL code accuracy. Configured GL in MAS200. Investigated and resolved carrier, customer, warehouse environment, distribution, and vendor issues and discrepancies. Prepared monthly customer service reports and data analytics. Advised 3rd-party warehouses on customer requirements for UPCs, labeling standards, and bills of lading (BOLs). Participated in hiring committee activities, approved time sheets, and evaluated proposed vendors. Procured and installed PCs and software. Partnered with COO and CFO on annual audits. Created and maintained BOMs.
Accomplishments: • Achieved >99% inventory accuracy while supporting $5M in raw and finished products per year. • Lowered vendor non-compliance fees 18% YoY through effective communication and research. • Served as a vendor liaison. Expedited fulfillment, worked with vendors on labeling and shipping requirements, and obtained properly formatted artwork for graphics. • Reduced shrinkage and improved inventory accuracy while minimizing variance ratios by identifying and implementing new protocols and best practices. • Played a key role in product launches. Proofread labels and coordinated sampling and inventory. • Facilitated $19,500 in annual savings by providing Tier 1 IT support for hardware, software, and network. • Managed a variety of HR duties, including administering employee benefits program, creating job descriptions, processing new hires, and standardizing supply purchasing. • Managed the closure and relocation of an office, including IT changes and the movement of all inventory. • Consistently met or exceeded all KPI and metrics goals.
Snowboard Instructor
Big Bear Mountain Resort2006 – 2008
Group and private snowboarding lessons. Certified instructor.
Education
Associates in Science
Saddleback College2018 – 2020
Grade: 3.84 GPA Magna Cum Laude
Activities and societies: Phi Theta Kappa
Computer programming in Python, C++, Java, ARM Assembly, and machine language. Calculus 3A and 3B, Discrete Math, computer organization, SQL, data structures, Qt, GitHub.
Associate in Science
Saddleback College2010 – 2016
Grade: 3.77 GPA Cum Laude Activities and societies: Phi Theta Kappa AAT for Bachelor's transfer.
Associates in Arts
Saddleback College2006 – 2009
Grade: 3.58 GPA Cum Laude Activities and societies: Phi Theta Kappa Liberal Arts and Science Degree
Bachelors in Business Administration
California State University, Fullerton2016 – 2018
Grade: 3.97 GPA Magna Cum Laude
Activities and societies: - Dean Honors List: All semesters - Betta Gamma Sigma Honors Society 2017 (top 10% of my class) - Women’s Leadership Program Member - $3,000 Boeing College of Engineering & Computer Science Scholarship Spring 2017
Bachelor of Arts, Business Administration, Operations and Supply Chain Management.
Studied: Kanban, Lean Policies, Professional & Career Development, Advanced Business Communications, Business Analytics 1 & 2, Managing Operations, Economic Development, Financial Management, Organizational Behavior, Principles of Marketing, Intermediate Business Microeconomics, Operational Planning & Control, Quality Management, Purchase & Supply Management, Integrated Supply Chain Management, Project Management, Management of Service Organizations.Bachelor of Arts, Business Administration, Operations and Supply Chain Management.
