Kelsey McCarthy
Accountant/Office Manager · Carrie Forbes Inc
Long Beach, CA
In My Own Words
Creative and business-savvy office manager with experience in administrative support & management for both small organizations and large corporations. Extremely detail-oriented with excellent time management skills, proven to quickly and precisely handle data entry, invoicing, payments, deposits, and reconciliations. Professional and poised communicator with the ability to establish and maintain relationships, internally and externally. Highly organized and a diligent self-starter when given any task.
Work Experience
Accountant/Office Manager
Carrie Forbes Inc2019 – 2020
• Daily correspondence with wholesale clients to ensure payments are received in a timely manner • Input new orders and send out order confirmations/invoices • Collect deposits and balances depending on customer terms and ship windows • Calculate monthly commission reports for sales rep and communicate/resolve discrepancies • Check bank account daily for new wire transfers and attach to correct customer; collect fees from customer if any • Create packing slips for shipments • Bi-weekly payroll for all employees • Ensure all licenses and renewals are current • Keep all office supplies in stock • Generate reports as needed; reconcile bank account monthly • Quality control and assisted with shipping orders when needed
Office Manager
Precision General Contracting2018 – 2019
• Manage multiple credit and bank accounts • Employee/President payroll • Ensure all account payments are made on time • Accounts payable/receivable • Inputting new customers, contracts, and invoices into the system • Applying payments to customer accounts • Balance and Profit & Loss sheets • Produce customer invoices • Ensure all licenses and renewals are current • Prepare new hire and termination paperwork • Enroll customers in warranty • Keep all supplies stocked • Tax Filings
Office Manager
US Air Conditioning Distributors2016 – 2018
• Conduct weekly cash and check deposits to orders and/or customer accounts • Petty cash budgeting • Issue credits and expense purchase orders • Filing invoices and vendor receipts • Shipping and receiving • Post/receive inter-warehouse transfers • Correct price variances on PO’s • Type customer orders on DMS software • Check for parts and warranty on units • Pulled parts to fulfill orders and put away inventory • Assisting and improving personal skills on commercial quotes • Equipment and piping take offs via blue prints • Answer incoming calls and transfer to correct department • Daily correspondence with corporate Achievements: • Increased orders confirmed daily by 15%,while ensuring the continuation and enhancement of organization
Stock Support
Michael Kors2015 – 2017
• Implemented organization skills for stock room • Cut inventory and floor set time frames by 50% • Prepared new merchandise for floor • Consistently tried new product to add personal experience for customers • Assured weekly shipments were correct and in good condition • Provided product knowledge
Visual Merchandiser
Forever 212013 – 2016
Visual Merchandiser • Designed layouts for latest wear while focusing on visual flow • Explored different techniques and layouts for product • Challenged myself to create new visual effects • Merchandised designated rooms based on their specific themes • Assisted customers with their questions or concerns • Inventory and floor sets Stock • Grew sales floor inventory by increasing the amount of daily shipment being processed • Encourages fast but accurate prepping, when giving tasks to fellow associates • Prepared latest products for floor • Organized stock room and provided new ideas to de-clutter Lead of Accessories • Created visual layouts according to various lengths of jewelry • Aimed for appealing visuals that encouraged eye movement • Designed new layouts and ways to display product • In charge of all accessories throughout store
Visual Merchandiser
Zumiez2010 – 2013
Visual Merchandiser • Designed new wall and table layouts to show off new product • Ensured wall and window visuals were up to date • Created new folding techniques and clothing layouts • Unpackaged new merchandise for floor sets • Applied markdowns to older product and provided room for new • Researched new and old equipment to aide in quality assurance Cashier • Boost sales by adding on product at register • Handled cash and credit sales • Kept counter product stocked and organized • Accompanied crew with tasks such as censoring new items
