Justin Rivas
Purchasing Agent · HMT Electric
Work Experience
Purchasing Agent
HMT Electric2016 – Present
Process order requests sent in from Foremen and source material out through various vendors; Receive/Review quotes from vendors and purchase items based on a combination of low pricing and availability; Create and process purchase orders in ERP system; Track all material ordered and relay critical information to the Foremen; Assist in buyouts of high quantity items used on jobs with a goal to reduce costs and having consistent pricing throughout the year; Review and correct invoice discrepancies in a timely fashion; Establish and maintain great relationships with all vendors • Implemented techniques to streamline the process of converting vendor quotes to purchase orders in ERP system; reducing the time of creating purchase orders by more than half. • Helped in the process of creating a new “Tool Order” form used by all Foremen improving the accuracy and tracking of tools ordered. • Assisted in multiple projects that provided key information to management during buyout phases.
Planning Analyst
Gamma2 Inc.2014 – 2016
Manage all raw material inventories for two manufacturing plants ensuring all supply levels are adequate & ordering supplies as necessary, ensuring the lowest cost; Procure new equipment; Perform monthly inventory reconciliations for both manufacturing plants; Analyze and investigate data in order to explain and justify all necessary variances to management; Create new items, Bill of Materials & labor routings in ERP system for all new manufactured products; Create multiple sales reports for management analyzing customer and product sales trends; Perform various Ad-Hoc assignments on a daily basis ensuring quality work in a timely fashion; Help supervise Accounts Receivable Analyst ensuring the quality and timeliness of work being performed; Perform accounts receivable work as necessary including new order entries, invoicing, cash receipts, aging statements, and bank reconciliations for six accounts. • Created an efficient analysis of the company’s largest raw material expense which includes identifying historical purchasing trends, market price and feedstock costs. • Saved company a substantial amount of time by creating a mock MRP spreadsheet, which is now used daily to track all necessary supplies.
Corporate Staff Accountant
Arrowhead General Insurance2013 – 2014
Reconciled monthly balance sheet schedules for six separate companies which included maintaining hard and soft copies for audit purposes; Assisted in month-end close processes and procedures; Executed monthly expense accruals, prepaid amortizations, and revenue deferrals; Analyzed P&L financial statements in order to provide explanations regarding the changes month over month and justify the budget; Reconciled 15+ bank accounts with a high volume of activity on a monthly basis which included reconciling accounts with checks cut out of multiple systems; Oversaw and worked directly with clients as to the funding of their bank accounts; Performed reconciliations of prior year activity to help true up A/R. • Improved department efficiency by creating templates to help populate journal entries.
Accounting Clerk
Gamma2 Inc.2012 – 2013
Maintained up-to-date billing system; Prepared, verified, and processed invoices; Followed up, collected and allocated payments; Processed accounts payables including sorting, matching and coding of invoices; Posted A/R and A/P transactions to General Ledger accounts; Reconciled bank and customer accounts; Investigated and resolved customer queries; Communicated with customers via phone, email and mail as necessary; Performed financial analysis.
